Executive Administrative Assistant

Job Summary

Support SVP level Executive and may supervise other support staff. Perform administrative duties for executive management.

Essential Duties and Responsibilities

  • Maintain calendars and schedules
    • Organize appointments and meetings
    • Coordinate schedules, appointments and bookings
  • Manage travel arrangements
  • Meeting and presentation support
    • Prepare and distribute minutes of meetings
    • Arrange and prepare presentations
    • Prepare and distribute correspondence
    • Compile and present special reports
  • Answer, screen and direct incoming calls
  • Assure discreet handling of all business materials and information
  • Special projects as assigned
  • Maintain office supplies
  • Coordinate office staff activities as needed
  • Assist with organizing repairs and upgrades of office equipment
  • All other duties as assigned

PHYSICAL ASPECTS/WORK ENVIRONMENT:

  • Regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.
  • Regularly/Occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • The noise level in the work environment is usually low/moderate.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.

Job Specifications

  • Bachelor's Degree in Business Administration or related field; or an equivalent combination of education and experience sufficient to successfully perform the key accountabilities of the job required
  • 1+ years of previous Executive Assistant experience required
  • High degree of proficiency MS Office Suite, Outlook & Internet applications
  • Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills
  • Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
  • Solid understanding and application of mathematical concepts
  • Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
  • Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
  • Ability to work with and influence peers and senior management
  • Self-motivated with critical attention to detail, deadlines and reporting
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to read, write, and comprehend simple instructions, short correspondence, and memos
  • Ability to work overtime as necessary

General Nutrition Centers International is an Equal Opportunity Employer

GNC IND