Lease Administrator Job

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Primary Location: Pittsburgh, PA

Job Tile: Lease Administrator

Job Number: 2017-51389

Date Posted: 7-28-2017

Job Summary

This position is responsible for the complete lease administration and rent processing on an assigned set of accounts

Essential Duties and Responsibilities

  • Review new leases and lease amendments – prepare accurate and detailed lease abstract including all critical dates and financial requirements. Accurately enter completed abstract information into lease management database.
  • Review monthly rental statements on assigned locations and make adjustments as needed to escrow amounts adhering to lease administration guidelines. File when complete.
  • Respond timely to all landlord inquiries, payment notices, and default letters on assigned locations and resolve in a timely manner in accordance with management guidelines.
  • Review annual reconciliations, perform desktop audit and verify before payment.
  • Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms. Work with landlords to resolve discrepancies.
  • Process paperwork for new vendor set-up as needed. Process landlord address changes/vendor changes.
  • Assist management with lease audits, budgeting, and Sarbanes-Oxley compliance,and training as needed.
  • Assist management with rent processes including exports and percent rent processes as assigned.
  • Maintain accurate payment files in accordance with company guidelines.

Job Specifications

2 years experience in lease administration or rent accounting or equivalent combination of education and experience; Real Estate experience preferred.

Associate’s degree in related field

  • Good organizational skills
  • Excellent communication skills both written and oral
  • Knowledge of Real Estate leasing concepts
  • Ability to work with people at all levels – internal and external
  • Proficient computer skills including Microsoft Excel, Word and Access
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